The Collaborative Bylaws
ARTICLE I - NAME & OFFICES
Section 1: Name: The name of the organization shall be The Collaborative.
Section 2: Offices: The principle office of the corporation shall be at 97 Child Street, Town of Warren, State of Rhode Island, County of Bristol. The corporation may also have offices at other locations determined by the board and required by the organization.
ARTICLE II -PURPOSES
Section 1: Purpose: The Collaborative was created to provide an environment for creatives that fosters, encourages and celebrates the diverse talents within Rhode Island, giving artists an opportunity to network, create, exhibit and sell their work. We provide artists with resources and an outlet to grow their talent and build their business acumen while also bridging the gap to educate the community and create excitement and awareness about our local well of talent.
The Collaborative shall uphold its values and intentions by way of:
-Providing and reserving exhibition space to both new and established artists, both for individual and group showings, which will be open to the public at minimal or no cost. Emphasis will be placed on gratis opportunities;
-Organizing community events, often through partnerships, to generate community participation in the arts;
-Bringing attention to artists inside and outside of Rhode Island, enriching and exploring our communities;
-Providing communal studio spaces at a lessened price for artists when they become available to the organization;
-Providing projects and activities relating to art that encourage public recognition; appreciation; and participation.
Section 2: Non-profit: This corporation shall be a non-profit corporation, which shall not contemplate the distribution of gain, profit, or dividends to its members.
ARTICLE III - MEMBERSHIP
Section 1a: Qualifications: All persons with an interest in art may participate, providing that they also support the purpose and aims of the organization.
Section 1b: Non-discrimination: In addition to Section 1a, all persons may become members without prejudice based on race, creed, culture, religion or gender among its people. Part of membership is agreement to promote humanities artistic development without discrimination, favoritism, intolerance or any other false set of principles.
Section 2: Membership: Gallery” Members are members who have committed to 4+ months of membership. Each “Gallery” Member is entitled to a yearly solo show, access to Collaborative spaces, as well as assistance in their own personal endeavors by other members and the Board of DIRECTORS. “Gallery” Members are also able to offer workshops, classes, or skill swaps as they see fit.
Section 2b: “Gallery” Member Commitment: “Gallery” Membership lasts for four months, after which the artist must reapply to continue as a resident artist.
Section 3: Non-Artist Members: As stated in Article III, Section 1a, all persons with an interest in art may participate and attend meetings, providing that they also support the purpose and aims of the organization.
Section 4: Voting: Artist Members in good standing or who are members of the Board of Directors shall have a right to vote on all matters. A member of one of these tiers who has paid the appropriate dues is a member in good standing.
Section 5: Dues: The Board may set dues schedules for memberships. All members with access to shared spaces must pay monthly dues toward the perpetuation of their occupancy of the space.
ARTICLE IV - MEETINGS OF MEMBERS
Section 1: Weekly Meeting: Meetings will be held on Monday every week, or at the discretion of the members in attendance. Weekly meeting attendance is required for Board of Directors members. Weekly meetings are open to all member tiers.
Section 2: Annual Meeting: The date of the regular annual meeting, held in May, shall be set by the Board of Directors who shall also set the time and place.
Section 3: Planning Meetings: Planning meetings may occur when the organization is undertaking a project or exhibition; planning meetings shall take place at either the location of the project or exhibition, or previously designated meeting place.
Section 4: Private Meetings: Private meetings may be called by the Executive Director, or by a simple majority of the Board of Directors, or by a 2/3 vote of the Member Artists.
Section 5: Notice: The secretary shall provide notice stating the time and place of each meeting to each member in good standing, not less than seven days before the meeting.
ARTICLE V - BOARD OF TRUSTEES
Section 1: Board Role, Size & Composition: The Board is responsible for overall policy and direction of The Collaborative, and delegates responsibility for day-to-day operations to the Executive Director, who may, in turn, delegate those operations to members in good standing. The Executive Director shall be a permanent member of the Board. The Board shall have up to twelve, and no fewer than three members at a time. No compensation is allocated to the board.
Section 2: Meetings: The Board shall meet at least monthly, at an agreed upon time and place.
Section 3: Board Elections: A slate of new Board members, prepared by the Board's nominations, will be elected by the membership at the Annual Meeting. The terms of office begins at the first regular Board Meeting following the Annual Meeting.
Section 4: Terms: All Board members shall serve two-year terms, but are eligible for re-election. Board members are not permitted to serve less than one-year of their two-year terms. Aside from the Executive Director, whose term is indefinite, no board member shall serve more than three two-year terms, but may be nominated to rejoin the board after a hiatus of one year.
Section 5: Quorum: A majority of the Board is required at any Board meeting to conduct business. Approval of an action item requires affirmative votes from the majority of the quorum.
Section 6: Notice: An official Board meeting requires that each Board member be notified at least two weeks in advance.
Section 7: Other Meetings: Other meetings of the Board shall be called upon the request of the Executive Director or one-third of the Board. All board members must be notified of the meeting in advance.
Section 8: Resignation, Termination and Absences: A Board member may be considered to have resigned from the Board if he or she has four unexcused absences from Board meetings in a year.
A Board member may be removed for other reasons by a majority vote of the remaining trustees.
A Board member may not step down from their two-year term earlier than one year with the exception of exonerating circumstances.
Section 9: Vacancies: In the event of a vacancy on the Board during an unexpired term, a successor may be elected by the remaining Board members, to serve until the next annual meeting.
ARTICLE VI -- OFFICERS
Section 1. Officers: The officers of the Board shall be a President, a Vice-President, a Secretary, and a Treasurer.
Section 2. Nomination: The Board will select nominations and prepare a slate of officers to be approved by the Board.
Section 3. Election: Officers shall be elected at the annual membership meeting by a majority vote of the Board.
Section 4. Terms: The term of office for an officer of the Board of Directors is one year. An Officer may serve two consecutive terms, and may be re-elected to office after a hiatus of one year. The terms of office begins at the first regular board meeting following the Annual Membership Meeting.
Section 5. Duties: All officers shall have the usual powers associated with their office, and those duties specifically noted in the organization's governing policies.
Section 6. Removal: Any officer may be removed by the Board with or without cause. The Board at its discretion may appoint a successor to fill the unexpired term.
Section 7. Resignation: Resignation from office must be in writing and received by the Executive Director.
Section 8: Vacancies: The Board may fill any vacancy occurring in any office for any reason. Each such successor shall hold office for the unexpired term of his or her predecessor and until his or her successor is chosen and qualified, or until he or she dies, resigns, or is removed.
ARTICLE VII - COMMITTEES
Section 1: Standing Committees: The Board may create committees as needed. The Executive Director appoints all committee chairs. Committee chairs must be members of the Board.
ARTICLE VIII - FISCAL YEAR
Section 1: Year: The fiscal year of the corporation shall be the calendar year.
Section 2: The Board of Directors shall determine changes to the fiscal year.
ARTICLE IX – BOOKS
Section 1: Location: The books shall be kept at the principal office of the corporation, including a correct account of the activities and transactions of the corporation, and a copy of the by-laws and all minutes of the Board of Directors.
ARTICLE X - NON-DISCRIMINATION
Section 1: As a public arts organization, a policy of equal opportunity and non-discrimination is fundamental to our non-profit mission. Therefore, The Collaborative does not discriminate against anyone on the basis of ethnicity, color, religion, gender, sexual orientation, national origin, age, disability or any other legally protected characteristic, in programming, services, staffing and volunteer needs.
ARTICLE XI - INDEMNIFICATION
Section 1: The Collaborative shall indemnify each current and former Trustee, Officer, and Committee Chair from liability for acts or omissions within the course of his or her service to The Collaborative to the full extent permitted by the Rhode Island Not-for-profit Corporation Act.
ARTICLE XII - AMENDMENTS
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors, provided that the written text of the proposed amendment is sent to all trustees prior to the meeting.
ARTICLE XIII – CONFLICT OF INTEREST
Section 1: Whenever a board member, officer, or member artist has a personal or financial interest in any matter coming before the interests of the organization, this shall be declared a conflict of interest.
Section 2: Duty To Disclose: In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the interest and be given the opportunity to disclose all material facts to the trustees, who are considering the proposed transaction or arrangement.
Section 3: Determining Whether a Conflict Of Interest Exists: After disclosure of the interest and all material facts, and after any discussion with the interested person, the interested person shall leave the Board meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Board members shall decide if a conflict of interest exists.
Section 4: Procedure For Addressing The Conflict Of Interest: In the event that the Board determines that a proposed transaction or arrangement presents a conflict of interest, the Board shall take the following actions: An interested person may make a presentation at the Board meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The Executive Director shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the Board shall determine whether the organization can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the Board shall determine by a majority vote of the disinterested trustees whether the transaction or arrangement is in the organization’s best interest, for its own benefit, and whether it is fair and reasonable. It shall make its decision as to whether to enter into the transaction or arrangement in conformity with this determination.
Section 5: Violations Of The Conflict Of Interest Policy: If the Board has reasonable cause to believe an interested person has failed to disclose actual or possible conflicts of interest, it shall inform the interested person of the basis for such belief and afford the interested person an opportunity to explain the alleged failure to disclose. If, after hearing the interested person’s response and after making further investigation as warranted by the circumstances, the Board determines the interested person has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Section 6: Procedures: The minutes of the Board and shall contain: The names of the persons involved and the nature of the conflict of interest, the names of the persons who were present, and the Board’s decision as to whether a conflict of interest in fact existed.
ARTICLE XIV – DISSOLUTION
Section 1: In the event this organization shall be dissolved for any reason, any remaining assets shall be distributed in accordance with the corporate statutes of Rhode Island State.